Run your recording-day lineup — free, from your phone
On a back-to-back recording day, the running order is what keeps the session on the rails. Build the lineup for the day, drop each guest into their slot, and hand every one of them a private link showing when they're up and how long until then. The running order is free — no signup, no per-guest fees. Booking guests onto specific future dates lives on a paid plan.
The podcast-specific problems we solve
- A clear running order for the day. Line up every guest for the recording session in order, so you always know who's in the chair and who's on deck.
- Each guest knows their slot. Every guest gets a private link to their place in the lineup and an estimated time until they're up, so they arrive warmed up instead of early and idle.
- Reorder when a session runs long. A conversation that goes deep pushes everyone back — slide the lineup with a drag and each guest's link updates their wait automatically.
- Notes on every guest. Keep talking points, mic level, or a pronunciation note as a per-person note so you and your producer are prepped before they sit down.
- Separate lineups per studio or show. Recording two shows or running two rooms? Keep several running orders going and switch between them instantly.
- You and your producer stay in sync. The whole crew sees the same lineup update in real time, so nobody's chasing a guest who's already been moved.
How it's different from Calendly, a spreadsheet, or DMs
Calendly is great for booking a single future slot, but on recording day it does nothing for the live running order — it can't tell a guest they're now third because the second interview ran long. A spreadsheet is static: you're rebuilding it every time the order shifts, and no guest can see it. DMs scatter the plan across five threads, and the moment things slip, everyone's messaging you at once asking where they stand.
This is built for the live lineup. The running order updates as the day moves, each guest watches their own slot on their own phone, and reordering is a drag — not a rebuild. Your producer sees the same list you do.
It also keeps working if the studio connection drops. The app is a PWA that runs offline on your phone, so a dead network never freezes your lineup mid-session.
Common setups
Back-to-back interview day
Build one running order for the day's guests, drop them in order, and send each a private link to their slot. As sessions run long or short, reorder and every guest's estimated time shifts automatically.
Live-event or on-location recording
At a conference booth or event, guests self-add from a link or QR to join the lineup, and you reorder for pacing. Everyone sees their slot on their own phone without crowding the setup.
Multi-show studio
Run a separate running order for each show or room. Switch between lineups in a tap so guests and crew never end up on the wrong list.
Free vs paid — what you get
The running order for a recording day is free: building the lineup, private links to each guest's slot and estimated time, self-add by link or QR, reordering, multiple lineups, real-time crew sync, a display board, per-person notes, and offline mode. You can also text guests yourself from your own phone at no cost. Two things are on a paid plan: the reservations calendar for booking guests onto specific future dates, and managed, automated reminders — where the app sends confirmation and "you're up next" messages for you from a business number. The free part is the live running order; the paid part is calendar booking plus automated reminders.
Podcast guest FAQ
Is it really free?
Yes — the recording-day running order is genuinely free, with no signup and no per-guest charge. Building the lineup, private slot links, self-add, reordering, multiple lineups, notes, and offline mode all cost nothing. The reservations calendar for booking future dates and managed, automated reminders are on a paid plan.
Do guests need to download anything?
No. Each guest opens a private link in their normal phone browser to see their slot and how long until they're up. There's no app to install and no account for them to create.
Does it work without Wi-Fi?
Yes. The app is a PWA that keeps running offline on your phone, so if the studio connection drops you can still manage the lineup and reorder guests.
Can guests add themselves?
Yes. Share a link or QR and guests add themselves to the running order — handy for live events and on-location recordings where you're not at a desk.
What's the difference between the running order and the reservations calendar?
The running order is the free live lineup for a single recording day — who's up and in what order. The reservations calendar, on a paid plan, is for booking guests onto specific future dates in advance, with managed automated reminders.
Try it on your next recording day
What setup actually looks like
- Open the free app on your phone — no signup — and create a running order for the day.
- Add each guest in order, with a per-person note for talking points or mic level.
- Send every guest their private link so they can see their slot and estimated time until they're up.
- Reorder with a drag as sessions run long or short, and each guest's link updates automatically.
